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Submit a Panel – HellmouthCon Programming
Submit a Panel
HellmouthCon invites attendees to propose volunteer-led fan panels exploring Buffy the Vampire Slayer, Angel, and the characters, stories, themes, and cultural impact of these series.
Some of the most engaging moments at HellmouthCon happen when attendees share their knowledge, creativity, and perspective with the community. If you have a well-developed idea for a discussion, presentation, workshop, or interactive session, we encourage you to submit a proposal.
HellmouthCon takes place in Torrance / Los Angeles California, at the filming location known to fans as Sunnydale High School. Programming is curated to create a thoughtful, engaging experience for attendees ranging from longtime fans to first-time convention participants.
We are looking for sessions that offer insight, spark conversation, or create meaningful audience engagement.
Panel formats may include
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Episode, character, or story analysis
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Thematic or cultural discussion
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Academic or critical perspectives
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Fandom history or community experiences
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Interactive workshops or audience participation sessions
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Creative presentations or demonstrations
Panels should have a clear topic, organized structure, and a plan for engaging attendees.
Submission Guidelines
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Submission guidelines
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Panelists must be registered HellmouthCon attendees
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Panels are volunteer-led and unpaid
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Submission does not guarantee acceptance
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Sessions must follow HellmouthCon conduct and content policies
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Final programming decisions are made by the HellmouthCon Programming Team
Panel Submission FAQ
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Who can submit a panel proposal?
Anyone attending HellmouthCon may submit a proposal. Panels are open to fans, scholars, creators, podcasters, and community members who want to share knowledge or lead discussion related to Buffy the Vampire Slayer or Angel.
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Do I need prior speaking or convention experience?
No. First-time presenters are welcome. What matters most is a clear idea, thoughtful preparation, and the ability to engage an audience.
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What makes a strong panel proposal?
Strong proposals have a focused topic, a clear description of what attendees will learn or experience, and an organized plan for how the session will run from start to finish.
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Can multiple people present together?
Yes. Group panels and co-presenters are welcome. Please include all presenters in your submission.
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Are panels recorded or streamed?
Recording and streaming decisions vary by year and session. If recording is planned, panelists will be notified in advance.
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Do panelists receive free admission to HellmouthCon?
Depends. All panelists must be registered HellmouthCon attendees. Panels are volunteer-led and unpaid.
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How long are panels?
Most panels run 45 minutes. Final session length is determined during scheduling.
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Can I submit more than one proposal?
Yes. Multiple submissions are allowed. Each proposal is reviewed individually.
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What topics are not accepted?
Sessions must follow HellmouthCon conduct and content policies. Proposals that lack clear structure, duplicate existing programming, or fall outside the event’s focus may not be selected.
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When will I know if my panel is accepted?
Notifications are sent within the acceptance window listed above. Scheduling details follow after selections are finalized.
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If my panel is accepted, what happens next?
Accepted panelists receive confirmation, scheduling information, presentation guidelines, and any technical details needed to prepare for the event.
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Who reviews panel submissions?
All proposals are reviewed and selected by the HellmouthCon Programming Dept.
Presenter Expectations FAQ
HellmouthCon programming is designed to create an engaging, respectful, and well-run experience for attendees and presenters alike. If your panel is selected, we ask that you approach your session with preparation, professionalism, and consideration for the audience.
Be prepared
Plan your session in advance. Panels should have a clear structure, defined talking points, and a general sense of timing. If using slides, media, or activities, test everything ahead of time.
Start and end on time
Programming runs on a coordinated schedule. Sessions must begin and conclude at their assigned times so attendees and presenters can move smoothly between panels.
Engage the audience
Panels should invite participation, discussion, or learning. Whether your format is lecture, conversation, or interactive activity, aim to create a welcoming and inclusive environment.
Respect fellow participants
Panelists and audience members may have different perspectives and interpretations. Disagreement is fine. Personal attacks, dismissive behavior, or disruptive conduct are not.
Follow event policies
All sessions must comply with HellmouthCon conduct and content guidelines. Presenters are responsible for maintaining a respectful, appropriate atmosphere throughout the session.
Coordinate with Programming Staff
Arrive early, check in with your room moderator if assigned, and communicate any needs or concerns before your session begins.