🗲 YOU CAN GET INVOLVED IN MANY WAYS🗲

We’re committed to making the event welcoming and accessible to all fans.  Our Accessibility Team is here to support your needs—whether it’s a place to sit while waiting in line, a reserved seat with a clear view of the stage, or other accommodations to help you fully enjoy the weekend. If you need assistance, we’ve got your back (no Slayer strength required). 
 

For full details or to request accommodations in advance, please visit our Accessibility Services page.
 

Because everyone deserves a convention experience as epic as a Sunnydale showdown.

Help us capture the magic of the Hellmouth!

We’re looking for experienced photographers and videographers to roam public areas during the event, snapping candid shots and filming fun moments for our social media and future promo materials. If you’ve got the skills - and a love for fandom - this is your chance to tell the story of the con as it unfolds.
 

Previous experience required. Stakes optional.

Every good party—especially one on the Hellmouth—needs a team to keep things running smoothly. That’s where ConOps comes in.

From line management and lost badges to reuniting missing attendees and de-escalating tense situations, ConOps is the calm in the chaos. They’re the behind-the-scenes heroes who keep the vibe safe, fun, and fan-friendly all weekend long.

Hospitality is the refreshment arm of the convention. They do minimal food prep for our team members and guests and help with various small catering needs around the convention.

Think of the Info Desk as the convention’s real-life Google! This team is the go-to for directions, schedules, and answers to all the "where / when / how" questions that pop up during the con. Whether someone’s looking for a panel room, lost their program, or just wants to know where the nearest bathroom is, the Info Desk crew is there to help—with a smile, a map, and maybe even a helpful fandom reference or two.

If a tree falls in the forest… Help us with promoting HellmouthCon 

and other Fandom Charities outreach events. Let’s get our name out there!

Various press, bloggers and influencers want to cover our convention. This department coordinates all of that, makes sure our guidelines are followed, and helps reporters have what they need at the convention to promote us.

This department is responsible for on-site sales of admission tickets, checking in attendees, and makes sure everyone has the necessary wristband for access to optional events like fan experiences, concerts, etc.

This department processes all volunteer applications for those who pre-registered and any on-site volunteers.

Assist with the soliciting of vendors prior, and setting up at the Sunnydale Mall; During the convention, providing assistance to vendors and attendees; assist with the running of the Fandom Charities table at the con.

Be part of the magic! Join our Autographs & Photo Ops team and help fans make unforgettable memories. You'll guide attendees through the process of obtaining autographs and professional photo ops, assist with the sale and redemption of photo session tickets, and help keep lines moving smoothly for both awhile ensuring everyone has a great experience with our guests.

Are you organized, resourceful, and have an eye for fandom treasures? Join our Charity Auction team and help turn donations into real-world impact!

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Each year we receive incredible items - from autographed memorabilia to handmade art - to raise funds for Fandom Charities and our chosen beneficiaries. We also need volunteers to help solicit donations from local businesses, creators, and fandom-friendly vendors. It takes a great team to make that magic happen.

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If you have skills in merchandising (making the layout look amazing), record-keeping, or suggestive selling, this is your moment to shine. You'll help display auction items to catch every bidder’s eye, keep bidding smooth and orderly, maintain accurate sales and payment records, assist with closing the auction, and coordinate item pickup for the lucky winners.

This team keeps the fandom fun going all year long!

From themed pop-up parties and trivia nights to one-night-only experiences, the Outreach Events crew creates immersive, interactive gatherings that bring fans—and sometimes special guests—together in unforgettable ways. Every event supports the mission of Fandom Charities, combining fun with real-world impact.

If you love building community and creating fandom magic beyond the main con, this is your crew.

This group assists with negotiations with local hotels for our attendees. You will be responsible for knowing all aspects of the contract and managing room bookings for staff and talent. This department is the primary point of contact during the event between Con staff and the hotel.

Are you good at IKEA? Or like carrying stuff? Logistics manages load-in and load-out of all convention equipment at the venue. We need help the day before the con and possibly the day after the con.

These are the production assistants for the Operations Division. Main duties include keeping the Ops Office organized, delivering food and beverages from Hospitality, and subbing in during bathroom breaks. Various other duties as assigned.

These are the folks that hang out in the panel room. They ensure events start and end on time, the nameplates are correct, the panelists are hydrated and the panel table and room stay tidy.

Work with our Marketing/Publicity department to maintain all of our social media platforms including posting and updating information as necessary.

From microphones to projectors to the occasional mystical glitch, our Tech Resources team handles all the audio/visual needs that keep our panels and events running smoothly.

If you have experience with A/V setup, soundboards, or presentation tech—awesome! If not, but you’re eager to learn and love being behind the scenes, we’ve got a spot for you too. This team is all about making sure every guest, panelist, and presenter is seen and heard (literally).

Helps maintain all of our non-social media technology platforms, including HellmouthEvents.org and FandomCharities.org. Note: This is a year round position, with 99%+ of your work happening while not at the convention.